compatible with ALL versions of Microsoft Windows.
Office based or Internet based depending on your preference
Outstanding ease of use with comprehensive online, context sensitive help at
Multiple-Occupancy tenancies and student lets fully supported.
Automatic tenancy archiving routines to ensure easy tracking of past tenants.
Unique 'Property Folder' feature that ensures all property documents are
accessible within seconds.
Straight-forward and fast data entry routines. You will be up and running
Single-user and multi user versions available.
Single branch and multi-branch operation.
Uploads to your web
site and the main property portal sites.
Produces window display material.
Digital Imaging Module.
Markets your properties via email, SMS or list/letters.
Allows full property and applicant matching based on a variety of criteria.
Key-Data Gold: Accounting
Complies to ARLA.
RICS & NAEA guidelines.
automatic processing of landlord statements.
Manages daily client and office account routines.
Full landlord and tenant invoicing/credit note routines.
Completes full bank reconciliations.
split rent DSS management module.
CNR (formerly FICO) tax deductions and report generation for overseas
financial data in any required format.
Allows automated recurring property charges.
E-mail client statements/rent books.
Compatible with International currencies and varying VAT rates
Key-Data Gold: Scheduling and
Generates daily task
reminders at system logon.
Allows calendaring, scheduling and follow-ups.
Offers automatic letter generation based on fully editable templates.
Gives automatic reminders for every aspect of property letting and
Produces contractor job sheets and monitors contractor work flows.
'To Let' board management module including contractor scheduling
Powerful mortgage management feature for owner managers.
Key-Data Gold: Block Management Module
For existing Key-Data clients (of six months or more), an additional module can be added to the standard 'Key-Data Gold' package for a small additional cost that allows for the effective management of blocks.
The above list is not intended as an exhaustive feature list, please contact us if a specific feature you
require is not mentioned.
Key-Data Gold: Compliance &
Generate all safety
Allows easy template editing to ensure legal documentation remains current.
Gives you status & income reports.
Maintains audit trails.
Produces Inland Revenue documentation including VAT.
Offers a variety of purpose designed reports for information on every aspect of our business.
- The speed that we can get information from the 'Key-Data Gold' is incredible. From the property, I can instantly
jump to the tenant and into their rentbook, or the landlord and bring up their accounts within seconds.
- The 'Key-Data Gold' product itself is packed full of amazing time saving features, but my favourite feature
has to be the response speed and quality of the 'Key-Data' support mechanisms. We can post questions onto a wonderful
support forum or through integrated email or of course telephone. The support team is amazing and their
knowledge of both their product and my business is superb!
- The 'Key-Data Gold' system has saved us a great deal of time through the production
of an automated landlord accounts statement. I can now produce a comprehensive
statement with one button click! All landlord collections are itemised and
totalled and all deductions are detailed and linked to the appropriate
- When a property charge has been entered onto the 'Key-Data Gold' system, not only is
the item automatically deducted from the landlord, the item is entered into the
contractor/supplier management section which means I can easily manage who
needs paying, and also quickly generate trading histories for a given supplier.
Also when a supplier payment is made, I can also automatically generate remittance
advice to accompany the payment.
- Our previous system had no tenant collection/landlord payment cross checking
mechanism but now it is easy for us to see any outstanding rents/invoices and
errors do not happen!
- I love the way I can now generate VAT, and profit and commission reports between selected
dates. Previously we used a calculator to individually add up these deductions
(it took ages!), but the 'Key-Data Gold' system gives us the necessary figures
at the click of a button!
- Our marketing and general presentation has improved dramatically since the
implementation of the 'Key-Data Gold' system. We can now produce available
property listings in colour within seconds.
- Using 'Key-Data gold' in conjunction with our digital camera we have saved ourselves
a great deal on photographic costs. Additionally, we can now market a property
with a colour photo, within minutes of returning to the office, what a
service we can now offer our landlords!
- Letter writing and communication used to be a necessary chore but this is now handled
automatically by 'Key-Data Gold' in conjunction with Microsoft Word. I am now
notified when a letter should be written, and the letter generated with a single
- My favourite feature has to be the maintenance scheduler and diary. When I log-on
on the morning, I am told which events (tenancy re-newal letters, gas checks,
property inspections, landlord payments, rent collections etc etc) are due or
are becoming due. I can also manage the events in seconds.!
- 'Key-Data Gold' actually allows me to go on Holiday! Because the system is pretty much
fully automatic I now find that I can leave the office in full confidence that
my staff can handle our portfolio. I also know that should they require any
help they will call the 'Key-Data' technical support line (leaving me alone!).
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