Additional Services

Key-Data Systems have the solution that will suit your company exactly. We do not believe in a 'one-size-fits-all' approach and we understand that your size requirements will change! As your needs change, rest assured that we will be able to be accommodate them. This ensures that your company will not get stuck down a blind alley requiring an expensive change in services provision.

Main Products:
Key-Data Gold: The Property Lettings and Management System core product
Key-Data Pathways: The stand-alone or integrated property sales module



Additional Service Options

Automatic Agent Site & Portal Advertising: When time is of the essence our automatic portal uploading service will save you hours every day, yet allow you to make the most of every marketing opportunity. Why waste your time manually maintaining web-sites and portal lists? ...You can be sure that your competitors aren't!

How does it work?:- Quite simply with one button click, all of your available property details and images from your Key-Data product will be sent to your chosen portals. We won't limit your marketing potential!:-With our automatic portal uploading service in place, you can upload your available properties to as many portals as you wish.

Key-Data enable your agent site:- In addition to advertising your properties on the web-portals, you will also wish to display them on your own agent site too....We can Key-Data enable your existing website to display your portfolio automatically.


Property Alerts: Send out fully formatted html emails to applicants BEFORE the property even hits the web-portals. Maximise your marketing potential to impress your landlords and vendors with Key-Data property alerts.


Additional concurrent licences: Ensure that your company is functioning to its fullest potential. Additional concurrent users can be added at any time as your requirements alter. Included in the cost of additional concurrent users is full training and support. Key-Data Systems will effectively help minimise the adverse effect of staff turn-over.


Automated Bank payments You can save even more time with our automated bank payment facility. Providing that you bank with a supported bank (currently:  Natwest group which includes RBS, Lloyds, Barclays, HSBC), then you can save valuable time by automating all of your landlord and contractor payments at a click of a button.
*Eliminate the time spent on manual payments
*Eliminate the chance of human error

If you do bank with any other banking group then do let our development team know so that we can facilitate this on your behalf.... Just another example of how our development team strive on your behalf to ensure even greater flexibility!


On-line Landlord Statements and Tenant Rentbooks: We can offer an additional service that enables your company to publish your landlord statements and tenant rent books on-line. With a secure login, this allows your landlords and tenants access to their accounts information without involving your agency!


Use it here...Use it there...Use it Anywhere!: You decide where you work with Key-anywhere. Turn your office based system into an online, Internet based product. Enjoy the best of both worlds: The power of a true Windows management system with on-line functionality! Access your information and work from your laptop, iPad, iPhone, Windows mobile (and of course other Android based products).


Text Messaging (sms): This useful addition to the communicative capabilities of your system allows for a client, applicant, tenant or contractor to be contacted immediately where necessary. This is of special use in chasing late paying tenants with an immediate effect, and notifying applicants of a new property match. This service costs just £20.00 per annum with sms messages available from just 5.7p each! (volume purchase reduces the cost even more to as low as typical cost 2.7p each). Click for more information


Legal Services: To ensure that our clients have the very best legal advice and support, 'Key-Data Systems' have formed an affiliate relationship with Training for Professionals. TFP offers a wide range of services to Landlords and Letting Agents to assist them in maximising the potential of their property investments and any tenancy relationship entered into. Their advisers are property experts, and they offer an advice service and legal template package and aim to achieve your peace of mind through the effective provision of legal services and practical advice.


Tenant Referencing Services: Due to our partnership with Training for Professionals Key-Data Systems can look after all your tenant referencing requirements.


Virtual Tour Software: Agents know that virtual tours can cut down on time-wasting appointments and significantly increase house sales. But the production costs and the office labour involved have often made this too expensive. Key-Data Systems have the solution...

* Free Loan of high quality Digital Camera and V360 Optical Lens.
* Technology that requires just 'One Click' to capture the 360 degree image.
* Unlimited Virtual Tours for a fixed Low Cost monthly fee and we do all the processing. It couldn't be simpler!

No additional software or training is required, all you need to do is to take the image, download from the camera and send to Virtual 360. They do the rest by processing, hosting and showcasing the property at the click of a mouse within 24 hours.

Automated Off-site Data Backup: You know how important it is to back up your data on a daily basis.... especially if you do not currently subscribe to our Key Anywhere service (that includes backup). Key-Data Systems can offer a complete peace of mind approach to your system backup requirements from only £9.00 a month.

All quoted costs exclude vat at the current standard rate

Much more than just suppliers of excellent software solutions.....
Key-Data Systems provide the whole solution to all your business requirements.

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  •    Key-Data House, 'Plas Llanfaelog'
    Ty Croes, Anglesey ,
    WALES, LL63 5TU

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Client Testimonial

'This system is an absolute revelation!... it is just incredible.... Having Key-Data Gold is like having two extra members of staff'.


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